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| Sample letters to a friend in English. Always check the spelling of your email! Wishes and expressions of love |
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In the era social networks it's extremely easy to find friends who speak English language. You can exchange short phrases with them, or you can, improving your communication skills in English, write meaningful letters. Structure of a letter to a friendAs for the structure of a personal letter in English, its form is practically no different from a business letter; it’s just that some points can be neglected at your discretion.
Like any other type of letter, an informal letter contains a greeting and a farewell. In a letter to a friend, start with the word Dear + the name of the person you are writing to. You can also start with the word Hi + the person's name. For example: Dear Bob, or Hi Bob. Beginning of the letter:
If a friend wrote about the news:
We apologize:
We invite:
We respond to the invitation:
We ask:
Thank you:
Congratulations/good luck:
Of course, after we have talked about everything and answered all the questions, we need to logically end the letter. There are also traditional phrases for this. Tell me why you are ending the letter:
Say hello or tell us about your next meeting/letter:
And in conclusion, do not forget about the traditional wish from a new line
Sample letters to a friend with translationThe task to write a letter in English is found both in the State Academy of Sciences and in. In the school curriculum, students try to write their first letters starting in the 5th grade. Below you will find sample letters to a friend in English for different levels of training and with translation into Russian. Example 1 (How I spent my summer)Thank you for your recent letter. It is so wonderful to hear from you! I am very glad that you had a good vacation. As for me, I also spent a wonderful vacation. First, I lived with my parents in the garden. The weather was hot and I swam a lot with my friends. We played soccer and rode bicycles. And in August we went to Cyprus with my parents. It is a large island in the Mediterranean with a wonderful climate. We swam in the sea and were lying in the shade of huge eucalyptus trees. We walked along the mountain paths and played tennis. Anyway, it was a memorable summer. How did your academic year begin? Are there newcomers in your class? Any new subjects? I’m sorry, I have to go to the sports section. All the best! Translation Dear Michael, Thank you for your last letter. So wonderful to hear from you! I'm very glad you had a good holiday. As for me, I also had a wonderful holiday. At first I lived with my parents in the garden. The weather was hot and my friends and I swam a lot. We played football and rode bicycles. And in August, my parents and I went on vacation to Cyprus. It is a large island in the Mediterranean Sea with a wonderful climate. We swam in the sea and lay in the shade of huge eucalyptus trees. We traveled along mountain trails and played tennis. Anyway, it was a memorable summer. How did you start your studies? Are there any new kids in the class? What about new academic subjects? Sorry, I have to go to the sports section. All the best! Example 2 (About your favorite book)Thank you for your letter. I'm happy to get it. I agree with you that it’s a pleasure to turn over the pages of a book in a bookshop when choosing it. Besides you can read the fragments and look at the pictures. As for my favorite novel, it is “One Hundred Years of Solitude” by Gabriel Garcia Marquez. It’s about the Buendia family who lives in South America. The novel is full of mysterious events and the characters have magical abilities. I think that the most important thing in a novel is its plot because it helps us to follow the characters and analyze their behavior. Well, are you going to take part in the quiz show? What tasks will there be in the show? Where will it take place? Best wishes, Translation Dear Tom! Thank you for your letter. I'm happy I received it. I agree with you that it is pleasant to turn the pages of a book in a bookstore when you choose it. In addition, you can read fragments of the book and look at photographs in it. As for my favorite novel, it is One Hundred Years of Solitude by Gabriel Garcia Marquez. We are talking about the Buendia family who live in South America. The novel is full of mysterious events and characters who have magical abilities. I think the most important thing in a novel is the plot because it helps us follow the characters and analyze their behavior. So, are you going to take part in a quiz show? What challenges will there be in this show? Where will it take place? Take care of yourself! Best wishes, Example 3 (Invitation to a picnic)Two of my friends from Germany arrived in the morning today. We are going for a picnic to Sergiev Posad July 10. We shall go there by a taxi. We will start our journey at 7 am and return till 9 pm. Sergiev Posad has many beautiful places and is of historical significance. I insist upon you to try your best to accompany us. It shall be a great pleasure to have you in our company. My regards to your parents. Yours sincerely, Translation Dear Brian, Two of my friends from Germany arrived this morning. We are going for a picnic in Sergiev Posad on July 10th. We will go there by taxi. We will start our journey at 7 am and return before 9 pm. There are many beautiful places in Sergiev Posad and it has historical significance. I insist that you do your best to accompany us. It will be very nice to see you in our company. Hello to your parents. Sincerely yours, Example 4Thank you for your letter! I’m glad to hear that you’ve passed your driving test! Congratulations! I’m sorry I haven’t written for such a long time. I’ve been really busy with my new project. By the way, thank you for your brilliant idea. I really had the best presentation last time. I really appreciated your advice. As for your question, I think all you have to do is just regular exercises. Don’t be lazy and try to find at least 20-30 minutes for your health every day. There is a rule of 30 minutes a day: if you do something at least 30 minutes a day you will have a result at the end of the week. For example, if you read 50 pages during this time, at the end of the week you’ll have total of about 350 pages. If we say that we don’t have enough time for it (as we usually do) we have 0 result at the end of the week. Besides, they say that it takes 21 days to form a new habit. So all you have to do is to take the bull by the horns and try it for just 3 weeks. Unfortunately, I need to come back to my project. I hope my advice was helpful. Hope to hear from you soon. Take care, Translation Dear Paul, I'm glad to know that you passed your license! Congratulations! Sorry I haven't written to you for a long time. I've been very busy with my new project. By the way, thanks for the great idea. I really had a great presentation last time. I really appreciated your advice. Regarding your question, it seems to me that all you need to do is just regular exercise. Don't be lazy and try to find at least 20-30 minutes a day for your health. There is a 30 minutes a day rule: if you do something for at least 30 minutes a day, at the end of the week you will have results. For example, if you read 50 pages during this time, by the end of the week you will have 350 pages. If we say we don't have time for it (as we usually do), we will have zero results at the end of the week. Plus, they say it takes 21 days to form a new habit. So all you have to do is take the bull by the horns and try for 3 weeks. Unfortunately, I need to get back to my project. I hope my advice was helpful. Good luck, In contact with In the age of private capital and investment, learning a foreign language is not only an interest in the international community, but also a practical necessity. Many companies cooperate with foreign partners and, therefore, must maintain well-established contacts and mutual understanding. The main means of communication for people in the business sphere is official correspondence. Today we will figure out how to correctly compose English letter, observing the rules and framework of business communication. The material will also provide examples of what business correspondence in English looks like, examples of letters and phrases necessary for formal communication. First, let's decide what text blocks a business letter in English contains. Let's look at each point in order. Sender's addressThe standard form begins with the sender's details, located in the upper right corner. The structure of a business letter presupposes a strict order in which data is written, so writing is always carried out in the established order. There are no punctuation marks at the end of lines. dateThe date is indented three lines after the sender's details. There are several acceptable formats for how to write a date:
Recipient details*Appeal is a required element. For men it is most often Mr, for women Ms. Also, when addressing a married woman, they use Mrs, and when addressing an unmarried woman, Miss. GreetingsThe first thing you need to put in the letter is a greeting phrase. Her style depends on the closeness of her acquaintance with her interlocutor. An official letter is characterized by standard phrases: Dear Mrs/Ms + recipient's last name. If the information of the interlocutor is unknown, you should use the combination Dear Sir or madam. When the message is intended for several persons, the plural is used: Dear Sirs, Dear Colleagues, etc. Informal communication allows you to use the name: Dear Mary. It is important to note the punctuation point: in English, the address is separated by a comma, and in American, by a colon. Main partLet's move on to the design of the main information component of a business letter in English. Most often, the main text begins with a small introductory sentence, especially if this is not the first letter, but a response correspondence. Here are examples of introductory phrases in English with translation into Russian. If you are conducting strictly official business correspondence, then never write abbreviated forms of the predicates I’m, you’re, etc. Next, the goals and reasons for business correspondence in English are indicated in a logical sequence, and requests or expectations of any response are added. As a rule, for ease of reading, the text is divided into several small paragraphs (without using a red line/tab). We'll look at this block in more detail a little later using practical examples. ConclusionWhile maintaining a polite tone, you should end the letter using standard expressions gratitude, assurances in anticipation of a response, offers of cooperation, invitations to further communication. The final phrase is an important element business communication.
SignatureBefore entering your details, you must use another polite form - wishes of all the best or an expression of respect. As a rule, business English has three types of similar phrases:
The final statement is separated with a comma, and then a personal signature is given on a new line indicating the name, surname and position.
Additionally, additional attachments may be added to the text. Their presence is indicated at the end of the letter, immediately after the signature. The phrase begins with the abbreviation Enc. (enclosure – application), followed by a list of attached documents. We considered theoretically correct design messages for business correspondence. Now let's move on to the practical part and look at an example of a business letter for various purposes and phrases typical for formal correspondence in English. Business correspondence in English: examples of letters and phrasesThe concept of an official letter includes many shades. This could be a request, a commercial proposal, a complaint, an apology, a job application, letter of guarantee about obligations, etc. In this section we will consider in practice how business letters are written in English and what standard cliches can be identified in them. For convenience, we will distribute the samples by genre. StatementWorking for a foreign company is the dream of many young people. In order to establish yourself with positive side, it is necessary to correctly compose a cover letter - an application for a response to a vacancy. In addition to the information already presented in the material, in such requests the expressions presented in the table are often used. The full statement is as follows.
Inquiries and requestsSuch correspondence is often used for requests for extradition necessary documents. In addition, in the business world, letters are often written requesting additional information, for example, a product catalog, in order to place an order for supplies. An inquiry or request in English can be expressed using the following formal correspondence clichés.
Let's look at a practical example of a business letter of this type. The dates and addresses are the same for all letters, so we will only present the contents of the main part and the signature.
ComplaintIt is not uncommon for a business letter to be a complaint, for example, about the actions of employees or poor quality services provided. To enable you to express your outrage in a style that suggests formal communication, the English language offers the following ready-made templates. In the text of the letter, it is necessary to indicate in detail all the data about the situation that occurred and explain the reasons for the indignation.
Replies and apologiesThe final letter examples will be related to the reply messages. The response must begin with gratitude for the message received. And then tactfully express an explanation of the current circumstances, apologize and indicate ways to solve the problem. Let's look at what phrases on this topic correspond to business English.
Let's look at an example.
Here is a kind of business phrasebook that we compiled based on the results of studying the material: business correspondence in English, examples of letters and phrases for formal communication. We hope that with our tips you will improve your business communication skills and achieve mutual understanding with foreign partners! See you in new classes! Correspondence is an old method of communication, which even now, in the age modern technologies, does not lose its relevance. Do you agree that letters written by hand and sent by mail have their own special magic? In England today there is a good tradition of exchanging letters. These could be congratulations on important events in life, invitations to a meeting, or just a letter of gratitude. There are no hard and fast rules on how to write such letters. But still, there is a certain etiquette that should be observed when writing personal letters. From this article you will learn the rules for writing and formatting informal letters in English. Get acquainted with the structure and types of letters in English, and also find live examples and templates with translation. Types of Informal LettersAmong personal letters, there are several main types, or rather, reasons for writing them:
Letter structureThe structure of a personal letter is simple and consists of several main parts: AppealYou can address the recipient by last name or first name if you have a close relationship with him. The choice of address depends only on the degree of your acquaintance with the addressee and can be anything. The most common options:
After the address, a comma or exclamation mark is placed, and the letter itself continues with a new paragraph. On a note: Dear sir / Dear madam are used only in formal or business letters, and also when we do not know the name of the person to whom we are writing. Remember that, unlike the Russian language, in formal letters it is considered bad form to put an exclamation mark after an address. So, a note to a friend can begin with “Dear John!..”, but in a wedding invitation it is better to write “Dear John,...”. Opening phraseThis is a short sentence after the address in which you need to indicate the main purpose of the letter or the reason why you are writing to the addressee. An introductory phrase could be gratitude for an invitation to a holiday, a request for a meeting, and so on. With this phrase we indicate our intentions towards the recipient of the letter. Main partSeveral paragraphs in which you can reveal the purpose of the letter in more detail. They are drawn up in free form and may contain clarifications, time and place of meeting, or other important information. On a note: In official correspondence, it is not advisable to use abbreviations of auxiliary verbs, such as don"t, it"s, etc. Use the full form: do not / it is, etc. The same rule applies to invitations to events, congratulations and other types of formal letters. If you write to a close friend or to a loved one - abbreviations are quite acceptable. ConclusionOne or two sentences that summarize the letter. In conclusion, you can express your intention to continue correspondence or ask the recipient for a response if you are sending an invitation to a meeting or event. Farewell and signatureSimilar to the address, it is better to choose the signature and final phrase based on the degree of closeness of the relationship with the recipient. The most common and universal phrases:
After any phrase, place a comma, and then the sender’s name on a new line. Rules for writing letters in English and postal etiquette
Whether you're writing to a friend in London or responding to an invitation to a party, be nice and friendly. Even if you refuse the addressee's request, do it politely. Also, there is no need to put a lot of exclamation marks and emoticons in emails.
Briefly express the main idea and purpose of the letter in the first lines - this will help the recipient better understand what you want from him. In addition, you should not “jump” from thought to thought and write incoherently. Think over the text of the letter in advance and reveal the main ideas briefly and one after another.
Large text is much easier to read when it is broken down into short passages with main ideas. You should not overload the letter with long and complex sentences - it is better to break such phrases into several parts. The meaning will not suffer from this, but the structure of the letter will improve significantly.
Phrases for personal letters for all occasions (in English with translation)Gratitude in response to the previous letter and continuation of correspondence:Thank you so much for your warm letter... - Thank you so much for your warm letter... Many thanks for your kind and warm letter - Thank you very much for your kind and warm letter... I received your letter yesterday... - Yesterday I received your letter... I was delighted to receive your letter - I was glad to receive your letter I appreciate your kind words - I appreciate your kind words It was nice to have a letter from you after so long and to hear that... - It was nice to receive a letter from you after such a long time and to hear that... I have just received your letter and... - I just received your letter and... This morning, to my great astonishment, I received a letter from you - This morning, to my great surprise, I received a letter from you So much has happened since I wrote you - So much has happened since I wrote to you What a long time it has been since we last met! - How much time has passed since we last met! It’s been a long time since I heard from you and I am anxious to know how you are getting on - It’s been a long time since I heard anything from you, and I really want to know how you are doing As soon as I heard… - As soon as I heard... How are you these days? - How are you doing now? You will be wondering why it has taken me so long to reply... - You will ask why I waited so long to answer... Now that I am finally able to sit down and write you again... - Now that I can finally sit down and write to you again... By now everyone in the world except me seems to have written to congratulate you, but I have been... - It seems that everyone in the world, except me, has already written to you and congratulated you, but I was... I have delayed answering this letter because... - I was delayed in responding to this letter because... I am so pleased that you... - I'm so glad that you... I am writing you... - I am writing to you... I have not heard from you... - I haven’t heard from you... How nice to hear that you... - How nice it is to hear that you... Gratitude for a gift or meeting:This is just a brief note to thank you for... - This is just a short note to thank you for... I don"t know quite how to thank you for... - I don’t even know how to thank you for... I am sincerely grateful to you for... - I am sincerely grateful to you for... How very kind of you to remember my birthday and what a lovely present! - How nice of you to remember my birthday, and what a lovely gift! Now that I am back home I want to write straightaway and thank you for... - Now that I am back home, I want to immediately write and thank you for... I regret very much that I did not have an opportunity to thank you personally for... - I really regret that I did not have the opportunity to personally thank you for... What exciting / wonderful / thrilling / happy news! - What exciting/wonderful/exciting/joyful news! What a pleasant surprise! - What a pleasant surprise! / What a pleasant surprise! Ask for a favor:I should be grateful if you would... - I would be grateful if you... I want to ask you for a very great favor - I want to ask you for a very big favor Could you do me a favor? - Could you do me a favor? I hope you will forgive me for troubling you, but it has occurred to me that you are the only person who may be able to help me - I hope you forgive me for disturbing you, but it so happened that you are the only one who could help me Please forgive me for troubling you but I would be very grateful if you would help me in a very delicate matter - Sorry, please, for disturbing you, but I would be very grateful if you would help me in a very delicate matter Apologies and condolences:I am terribly sorry that I could not meet you as planned - I apologize that I could not meet you as planned I was sorry to learn that... - I regretfully learned that... Please accept my deepest / sincere condolences - Please accept my deepest / sincere condolences There are no words that can express my great / deep sorrow about... - There are no words that would express my great / deep sadness on the occasion... I was extremely / terribly sorry to hear of... - I was extremely / terribly sorry to hear about... We were very sorry to hear about your loss - We were very upset to learn about your loss I feel I must write to tell you how very sorry I am... - I consider it my duty to write to you how sorry I am... Letter to a stranger or pen pal:You don"t know me so let me introduce myself - You don’t know me, so let me introduce myself I obtained your name and address from... - I received your name and address from... I am writing because as I understand you would like to have a pen friend in my country - I am writing because, as I understand, you would like to have a pen friend in my country. Phrases to end a letter:Please write soon - Please write as soon as possible I am looking forward very much to hearing from you - I look forward to hearing from you You have no idea how much I am looking forward to hear anything from you - You have no idea how much I want to hear anything from you I hope to have a letter from you before long - I hope to receive a letter from you soon I would be delighted to hear about you - I will be glad to hear something about you I would appreciate an early reply - I would appreciate an early reply Please write and tell me all the news of... - Please write to me and tell me all the news about... I am looking forward to seeing you and will keep all my news until then - I really want to see you and therefore I will not talk about any news until the meeting Please write to me before long if you have time - Please write to me as soon as possible if you have time I enclose a stamped, addressed envelope for your reply - I enclose a stamped and addressed envelope for your reply Wishes and expressions of love:All the best! - All the best! Best of luck to you! - Good luck! With all good wishes! - Best wishes! With best wishes from all of us on… - Best wishes from all of us on the occasion... Take care of yourself - Take care of yourself Give my love to... - Give my heartfelt regards... I will love you forever - I will always love you Kiss the children for me - Kiss the children for me My thoughts are always with you - My thoughts are always with you All your old friends send their love - All your old friends send their heartfelt regards I want you to know I am thinking of you - I want you to know that I am thinking about you Apologies and requests:Please forgive me for troubling you this way - Sorry for bothering you this way I do hope you will accept my heartfelt apologies - I hope you accept my sincere apologies Edward joins me in apologizing for troubling you and we both send you our best wishes - Edward joins me in apologizing for troubling you and we both send you our best wishes Forgive me for having to write such a letter, but, believe me, I have no alternative - Sorry that I had to write such a letter, but believe me, I have no choice Please forgive me, but my decision is quite irrevocable - Please forgive me, but my decision is completely final While I greatly regret the inconvenience, I am sure you will understand it was due to circumstances quite beyond my control - I apologize for the inconvenience caused to you and I hope you will understand that circumstances were stronger than me If you do not reply within two weeks, I will have to change my mind and... - If you do not answer within two weeks, I will be forced to change my mind and... Let me know what you decide - Let me know what you decide I am sorry to bother you with this, but I don"t know what to do - I’m sorry to bother you with this, but I don’t know what to do. I don"t know what I would do without you - I don’t know what I would do without you You know you can always count on me - You know that you can always count on me Please let me know what I can do to help - Please let me know how I can help Please call on me if there is anything I can do to help - Please contact me if I can help with anything Love letter: how to write about your loveDo you want to confess your love? We know how difficult it is sometimes to express the depth of your feelings on paper, but there are some beautiful phrases that will help you in composing a romantic letter: I "m yours - I am yours (yours) I adore you - I adore you There is no other like you - There is no one like you anymore You complete me - You complete me I love you from the bottom of my heart - I love you with all my heart I yearn for you - I yearn for you I"m under your spell - I am fascinated by you You"ve put a spell on me - You bewitched me I was smitten with you - You struck with you You make me feel young again - You make me feel young again With you, forever won't be too long - With you, forever won't be too long If you need to hear why I love you, I can go on all night - If you need to hear why I love you, I can talk all night I love you not only for what you are, but for what I am when I"m with you - I love you not only for who you are, but for who I am next to you I love you more and more every day - Every day I love you more and more I cherish you above anything else in my life - I cherish you more than anything else in my life I’m more in love with you today than I was yesterday - I’m in love with you more today than yesterday Examples and samples of letters in English with translation *Invitation letter:Dear Kate and Nick, We are looking forward very much to your visit to our country this summer. We are expecting you at the beginning of July and are hoping that you may stay until the end of the month or longer. We consider it a privilege for us to receive you as guests in our house. We are very grateful indeed to you for consenting to come and stay with us. We are looking forward to offering you hospitality in return for the hospitality you have kindly given us on many occasions. We want you to understand that we will see to all your needs while you are with us and to any expenses that may arise. Yours sincerely, Dear Kate and Nick! We look forward to seeing you this summer. We are waiting for you at the beginning of July and hope that you will stay with us until the end of the month or longer. It is a great honor for us to host you at our home. We are very glad that you agreed to come and stay with us. We want to return the same hospitality that you have so kindly extended to us on more than one occasion. You should know that we will provide you with everything you need during your stay with us, including financial expenses that may arise. Sincerely yours, John and Mary Reply to the invitation:Dear John! It is very kind of you and your wife to offer to invite us to stay. I do hope we will not cause you too much trouble. London is a city I have heard so much about, and I am delighted at the chance to see it. Once more lots of thanks. See you in July! Yours cordially, Dear John and Mary! It was very kind of you and your wife to invite us to visit. I hope we don't cause you too much trouble. London is a city I've heard a lot about and I'm excited to see it. Again Thanks a lot. See you in July! Yours cordially, Letter of gratitude for a good time:Dear Mark, Now that I am back in Moscow, I feel that I must write to thank you most warmly for all your kindness and hospitality shown to me in Dallas. It was a great pleasure to meet such nice people as you and your wife. I hope that before long I shall be receiving you in Moscow. Let me thank you once again. Yours sincerely, Dear Mark! Now that I am back in Moscow, I feel that I must write to you to thank you from the bottom of my heart for all your kindness and hospitality shown to me in Dallas. It was very nice to meet such nice people as you and your wife. I hope that I will soon be able to host you in Moscow. Let me thank you again. Sincerely yours, A letter to a friend:Dear Edward I shall be in London for a couple of days next month, and I was wondering if we could meet together. We haven’t seen each other for ages and I am very anxious to hear how things are with you. What about Monday, April 7? If this would suit you I suggest we meet at the entrance to my hotel, which is "Armour Inn", at 12.30. Please let me know if this is convenient for you. Dear Edward! I'm going to London for a couple of days next month and thought we could meet. We haven't seen each other for ages, and I'm really worried about how things are going for you. How about Monday, April 7th? If this suits you, then I suggest meeting at the entrance to my hotel "Armor Inn" at 12.30. Please let me know if you are happy with this option. Yours, Lucy. Dear Charles, It was good of you to think of writing to me, and I appreciate it very much. I am indeed keeping well and enjoying comparative leisure. I try to divide my time about equally between reading and recreation. The weather here in St. Petersburg has been rather changeable lately. In the morning the sun shines warmly, but by noon the sky clouds over and it usually starts to rain. Sometimes a storm blows up, but it never lasts very long. It must be very hot now in Europe, so take care of yourself. Dear Charles! You are so good for writing to me, I am very grateful to you. I feel good and enjoy relative idleness. I try to have time to read and have fun at the same time. The weather here in St. Petersburg Lately constantly changing. The mornings are warm and the sun is shining, but by midday the sky becomes gloomy and it usually starts to rain. Sometimes there are thunderstorms, but they pass quickly. It must be very hot in Europe right now, so stay safe. Best wishes. Your friend, Congratulations:Dear Mabel and Kevin, Best wishes for a merry Christmas! I wish you a happy and healthy New Year. Yours sincerely, Dear Mabel and Kevin! Best wishes for a Merry Christmas! I wish you happiness and health in the New Year. Yours sincerely, Dear Isabel, It seems only yesterday that you told me that you were engaged, and now you are married! I haven’t met George, but from your letters I know that both of you will be happy. Congratulations to George and my best wishes to the two of you for a marriage filled with all the good things in life. Dear Isabel! It seems like just yesterday you were telling me about your engagement, and now you’re already married! I don't know George, but from your letters I understand that you both will be happy. Congratulate George for me, I wish you all the best in your married life. With tenderness, Apologies:Dear Leonard, I must apologize for not writing sooner. I have been kept busy lately preparing for my exams. The last of my exams was successful yesterday, and now I am comparatively free again. I will try to keep in closer touch with my friends, and with you in particular. Dear Leonard! I apologize for not writing to you earlier. Lately I've been busy preparing for exams. Yesterday I successfully passed my last exam and am now relatively free. I will try to communicate more often with friends and with you, in particular. Your Lana Dear Frank, My behavior at your house was deplorable. I can assure you that it will not happen again. I was wrong. I have no excuses. I am very sorry. Yours sincerely, Dear Frank! My behavior in your house was bad. I can assure you that this will not happen again. I was wrong. I have no excuses. I beg your pardon. Sincerely yours, Requests:Dear Henry How are you these days? I haven"t heard from you for ages. I am writing to you because I really need your help. I am thinking of coming to Britain this summer to improve my English, and I would like to stay for about two months. Naturally I can "t afford a two months" holiday, and I am wondering if you know of any jobs I could apply for. I am sorry to bother you with this. I have no idea where to make inquiries myself. It would be a great help if you could put me in touch with a firm or agency that I could write to. Dear Henry! How are you? Haven't heard from you for ages. I am writing to you because I really need your help. I'm thinking about going to the UK this summer to improve my English and would like to live there for a couple of months. Naturally, I cannot afford a two-month vacation, and I am wondering if you have any place in mind where I could work. Sorry to bother you, but I have absolutely no idea where to turn. It would help me a lot if you could put me in touch with a company or agency that I could write to. Your friend, Condolences:Dear Mr. Hailey, We are deeply saddened by the news of your father's death. He was one of the best men, a fine citizen, a loyal friend, and a hearty companion. We all knew him well and loved him like a brother. Our family mourns with you. Yours sincerely, Dear Mr. Haley! We are deeply saddened by the news of your father's death. He was a good man, an excellent citizen, a loyal friend and a sensitive comrade. We all knew him well and loved him like a brother. Our family mourns with you. Yours sincerely, John Lewis Now you know how to write a personal letter in English for any occasion. Practice more and you will succeed! Yours sincerely, *From the manual by L.P. Stupina “Letters in English for all occasions” Good day, friends. Once while corresponding with his future partner from Ireland, one of my acquaintances used words and phrases like hereby And acknowledge receipt of in your messages. He was quite embarrassed when they met in Russia, and John (that was his partner’s name) joked (very delicately) about his excessive officialdom. Their further communication led to the fact that my friend’s business style became more natural, and with his help John began to understand the different semantic shades of Russian obscene language...:) Today I will be happy to tell you how to correctly compose a business letter in English. You will become familiar with both the basic principles and rules of business correspondence and some of its nuances. Let's look at the main types of letters, the structure common to all, as well as the typical phrases often used in them. Perhaps, after reading this article, you will not become an ace in writing business messages, but you will definitely increase your level. Contents: Nowadays, proper formatting, proper construction and a well-chosen style of business writing are very important. By the way you conduct business correspondence, your partner creates the first impression about your professionalism and the solidity of the company you represent. Basic types of business letters
There are also a huge number of types and subtypes of business messages ( Order, Response to Order, Invoice, Statement etc.), and it will take more than one article to pay attention to the majority.
General principlesGraphic design must comply with the following:
By style:
ComponentsAnd now we will analyze the so-called skeleton of a business letter, its structure and arrangement of elements:
Here is a sample business request letter with translation into Russian:
Translation: From: John Stewart, 1304 Sherman Avenue, Madison, Wisconsin Dear Sirs, With a link to your advertisement in the business weekly Sincerely, Now let's take a closer look at the elements. The address or greeting should look like this: The politeness formula before signing looks like this: Kind regards, - Sincerely… Yours faithfully, Sincerely yours - if the addressee’s name is not known to you Yours sincerely, - if you know the name Now you have a general idea of how to write messages to business partners and various companies. Standard ExpressionsHere are some typical phrases as an example: It is very kind of you to- it's very kind of you We apologize for- We apologize for Please let me know-Please tell me According to- In accordance with In case- When As you requested– At your request Until now- Still With reference to your– Regarding your Unfortunately- Unfortunately We enclose– We are enclosing We are sorry- We regret How to end a business letter? A few more polite phrases: Thank you for responding to my offer— Thank you for responding to my proposal. We look forward to hearing from you soon— We hope to receive your response in the near future And at the end before the signature: With best regards- Best wishes With respect- Sincerely With thanks for your cooperation– With gratitude for your cooperation With best wishes- Best wishes Are you tired of theory yet? Then a little practice! This time a letter of refusal (such a letter must be written in a correct and delicate style):
Translation(translate the address and date yourself): Dear Mr. Stewart Thank you for sending us your resume. Sincerely, Robert Brown CEO
EmailsEveryone's favorite e-mail messages account for about 80% of business turnover. It differs from ordinary correspondence in being more specific and concise. They try to use unnecessarily long phrases avoid In addition, they use acronyms (phrases formed from the first letters of a phrase), as IMHO. Electronic correspondence is characterized not only by personal messages, but also by mailing lists (the BCC field is used when confidentiality is required). Well, the main difference is that from transmitting confidential information via e-mail most prefer to abstain. Of course, in the era of “OK Google!” you don't have to search difficult paths and simply paste the typed text into the online translator. You will most likely be understood, but you are unlikely to achieve a favorable impression. Remember, the quality of your business correspondence is an indicator of the quality of your company. Thank you for reading my article to the end. Advise your friends to read it on social networks! Who knows, maybe someone needs this information here and now! Subscribe to new portions of English. An English formal letter is not difficult to write, but you need to know the order in which it is written, the position of each of its individual parts, and how it should look as a whole. Below you can find examples of formal writing in English. We hope they help you write your own letter. Example of an official letter in English No. 1 (regarding an announcement of admission to courses)Dear Sir or Madam, I am writing to enquire about language courses organized by your school. I found out information about it in local newspaper and I would like to know more. Even if Icannot certify my knowledge of English, after years of learning the language at school I can safely assume that I am an upper-intermediate student. Are you able to offer me any course that would be good for me? I understand from your advertising that your courses are free. Are they free for everyone, or just only for students from your school? The last question I have concerns about your methods of teaching. As I particularly hope to improve my fluency, I would like to know how much attention is paid and what methods are used by the school teachers to develop the skill of speaking. It is very important for me, because my fluency is the worst side of my English. I am looking forward to hearing from you. Yours faithfully, Example of an official letter in English No. 2 (with questions about an advertisement in a newspaper)Dear Sir or Madam, I am writing to ask about the holiday apartments in the Golden Sands advertised in “Vacations Abroad” magazine this month. In your advertisement you mentioned that all the apartments are self-catering. Could you tell me what cooking facilities are available in the kitchen? Could you also tell me if cooking utensils are also provided? I noticed from your advertisement that the beach is quite nearby. However, I would also like to know if the apartments have an access to a swimming pool. I would be very grateful if you could send me a list of apartments and prices with a view to making a reservation in July.
Yours faithfully, Tom Smith Example of an official letter in English No. 3 (regarding the announcement)Dear Sir or Madam I am writing to you because I saw your advertisement in the net and at first sight it looked interesting. I am interested in this advertisement deeper because I like rock music, so I think I will feel comfortable in this place. I could be a ticket seller because I am good at maths. Also I could be a person, who provides rock stars with everything they need because I am a helpful person. I would like to have free drinks and snack during the festival. Of course, I promise I would not let you down and do what you ask for. If you can, please send me some more information about accommodation conditions and transport to the gig place. I look forward to hearing from you. Yours faithfully, Example of an official letter in English No. 4 (regarding a job advertisement)Dear Sir or Madam, I am writing with regard to your adventisement, which appeared on your website: ? Future graphics? on 20 July 2013. I would like to apply for the post of computer graphics artist. I enclose my CV with the details of my previous work experience. As you can see in the document, I have been working as graphic designer for two years and have a diploma for ?The best worker?. I can use Photoscape, Gimp, but I can learn new programs, too. I am a very hard working person, thus working with me is effective. I am creative and have many good ideas. My level of proficiency in English is pre-intermediate. I have worked with companies in England, China and India, I have no problems in communicating with people from these countries. Could you please send me more information on that post? Thank you for considering my application. I look forward to hearing from you, Yours faithfully, Example of an official letter in English No. 5 (with questions about the announcement)You want to attend a course in English and American Studies in and English speaking country and you see this section in a college prospectus: SCHOLARSHIPS Write your letter. Do not include any postal addresses. Write your answer in 120-180 words in an appropriate style.? Dear Sir/Madam, I would like to apply for one of the scholarship programs I saw advertised in your prospectus. Presently, I am training to be a secondary school teacher of English and I am finishing my course at the end of June. However, I feel I still have a lot to learn about the language and culture of The English-speaking country. The reason I am applying for a scholarship is that I cannot afford the cost of studying abroad. I have no income except for my student grant, so if I am fortunate enough to be given the scholarship, I would have to work part-time to save some personal spending money. My parents will borrow some money for my airfare if I am succesful. I would appreciate being given the opportunity to study at your college and would be very grateful if you would consider my application. Yours faithfully, Example of an official letter in English No. 6 (complaint about a purchased product)Dear Sir Or Madam I am writing to complain about a denim vest that I bought from your online shop last month. When I took it out of the box, I was very unhappy to find that in different color. As if this were not enough, this denim vest was too small. I had a similar situation last year when I bought a dress online. It was too big. I wrote an e-mail to this company about this problem and they sent me another dress in the right size. You can replace this vest for the right one or if it will not be possible I want to get a full refund. I am enclosing the receipt. I look forward to hearing from you in the near future. |
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