The most reliable item is considered to be a valuable item because it does not matter whether a passport and important documents are sent by a valuable letter with or without an inventory; in second place are registered items with or without notification, they also go according to the serial number assigned to them at the post office and do not get lost along the way , but simple letters, unfortunately, cannot be counted; they often disappear en route.

A valuable letter is the safest when sent by mail, since when it is sent, the declared value is indicated and if lost, it is returned (in whole or in part)

Just like a registered one, it is sent with a track number, which allows you to track it throughout Russia.

When delivered to the addressee, it is handed over personally and the recipient must sign for it; if he cannot receive it, then the letter will be given to another person only with a power of attorney from the recipient.

Remember that such a letter is sent to the employee open, he must check everything according to the inventory; additionally, for greater confidence, you can connect an SMS notification of receipt by the addressee.

Most likely the most reliable letter is valuable with a full inventory of the contents in it and with mandatory notification of delivery of the letter to the addressee. After sending such a letter, you have in your hands a check receipt, but also a second copy of the inventory of the contents of the letter. The inventory lists all the documents that you included in this valuable letter .

A valuable item (letter) is considered the most reliable and expensive. Because it is by valuable letter that all important documents must be sent. In addition to this option for sending a letter, there is also the opportunity to send a registered letter with or without notification. A registered shipment also has a valuable individual number by which it can be found in case of loss.

Any valuable letter is sent with an inventory of the attachments, since the post office bears financial responsibility if it is lost in its entirety or some part of its contents. The postal worker will check all the attachments in front of you, comparing them with the inventory, put one copy inside, and give the other one (with the post office stamp and his signature) to you. Only after this the envelope will be sealed and covered with special tape. A delivery receipt will also be attached to the back of the letter, which will be returned to you later. Obviously, this method of sending, for example, documents, is optimal.

Some kind of guarantee of dates and sending a registered letter with a notification - it will be handed to the addressee, since he will have to sign on the notification form, which will be sent to your address, and you will know for sure that the letter has arrived.

With registered letters, in general, the same thing happens - they are registered at post offices, assigning them numbers - the path of such a letter, like those indicated above, can be tracked on the official website of the Russian Post. The difference between a registered letter and a letter with notification is that no one will notify you of delivery.

Finally, simple letters are those that reach the fastest, however, there are no guarantees at all about their receipt by the addressee - such a letter will simply be thrown into your mailbox. You can familiarize yourself with the remaining nuances of sending mail.

A valuable letter is the most reliable. Its value is recorded and the post office is responsible for its loss. If lost, compensation will be paid.

You can also send a letter using courier delivery, but this method will be the most expensive.

If you are sending valuable documents or passports, then you should not save money and send them by regular mail, since no one is responsible for the loss.

In my opinion, it will be safer if they send you a registered letter. This way, you can track it, and when it arrives in your city, it will be delivered to your hands, not to your mailbox or under your door.

You can also order a valuable letter, but it will be much more expensive. The point is that he will be insured.

A return receipt letter is the same as a registered letter, but only you will be given a form with the signature of the recipient stating that the letter has arrived and was handed over to him.

The most reliable letter will be a valuable letter, all because you will not only pay for it well, but it will also be insured. Ordered and with notice can also be considered reliable. You can track the registered one, with a notification you will sign for receiving the letter.

If you need to send documentation by mail, then the most the best option - valuable letter with inventory. We have repeatedly sent such letters to various institutions, and there have never been any failures.

The valuable letter is issued at the post office, and you will have to fill out two copies of the inventory form and the notification. The postal worker will check your attachment according to the inventory, attach a notice to the letter and seal the envelope himself.

You will have a mail receipt and a copy of the inventory in your hands. Although this method of sending valuable documentation is not cheap, you get at least some guarantee that the letter will be delivered to its intended destination.

The safest thing for you, in terms of its delivery, is a Valuable Letter. This is because if it is lost, it will automatically be sent to the post office immediately. material liability, but with custom, there is no such thing, there they just control it a little more.

Therefore, the Valuable Letter is called that, since in our time, the real price is represented by the thing for which someone is financially responsible, even if it is an organization.

In turn, it certainly costs you more, but what you pay extra is, in fact, a kind of insurance, just for you, and therefore everything is real and logical.

Instructions

Next, just above the “to” field there is an item “Show all fields”. Click on it with the left mouse button. You will see additional fields to fill out. On the same line with the “file” button you will see two more items: “important” and “with notification" Check the box “from notification" And send a letter.

The addressee, upon receiving the letter, will confirm receipt of the letter. And you will immediately see this confirmation in your email. After this, you will know for sure that your letter has been received and read. By the same principle of writing with notification can be sent via other email services.

Sources:

• how to send notifications by mail

Custom letter differs from simple themes that he is assigned an identification number by which his movement can be tracked to the addressee. This number is recorded at each post office where the envelope arrives. If a letter is lost, you can always find out at what stage the loss occurred.

Instructions

To send a registered letter, you must contact any branch of the Russian Post. There you can register this shipment in a special window.

In order for custom letter accepted, present your passport to the post office employee. His data is entered into the database, and if the envelope does not reach the addressee, it will be returned to the sender. In addition to a general passport, the following are accepted as identification: - military ID;
- international passport;
- certificate of a member of the Federation Council or a Deputy of the State Duma;
- resident card;
- Passport or ID with visa stamp Russian Federation.

Depending on how important the documents need to be sent, choose the type of envelope. They are ordinary, thin paper, and heavy duty envelopes. Envelopes come in a variety of sizes to suit any item.

Decide whether you need an inventory of the letter's attachments. This is important when sending multiple documents. When filling out the inventory, contact the postal worker - he will tell you whether this is correct, or he will fill out the inventory himself, for an additional fee.

Be careful when writing the address. Don’t forget the recipient’s zip code and last name - these are the most common mistakes when sending. If your letter is being sent abroad, keep in mind that other countries may have different address formats. Carefully rewrite streets and cities on foreign language– the employee is unlikely to be able to verify their correctness. Remember - letters with incorrectly written addresses are returned to the sender.

Consider whether you will need notice of delivery of the letter. This is important if you need to know the exact date and time of receipt.

Once again, check that the attachments are complete, that the address is correct, and hand the envelope and the letter itself to the postal worker. He will seal the envelope, weigh the letter and tell you the amount you must pay for postage and additional services, if any.

note

Please note that the rules prohibit accepting particularly valuable documents, money, or credit cards for sending. All these valuables are sent by express delivery - for example, DHL.

Sources:

• Official website of the Russian Post company

In order to send a letter or parcel by mail, you must make inventory attachments. To do this, you need to fill out a standard form, which can be drawn up by hand, printed on a computer, or received Form 107 by mail. The inventory must include the name of the items, as well as their quantity and estimated value.

You will need

• - inventory form 107;
• - pen.

Instructions

In order to compose inventory attachments That's right, you need to fill out two forms. In the inventory, indicate the surname, first name and patronymic of the addressee, zip code and postal address. Then write down the names of the items or documents being sent. In addition, be sure to indicate the quantity of each item and the amount of its valuation. When evaluating items, please note that the estimated value affects the amount of compensation that the sender receives in the event of loss of mail accompanied by inventory Yu attachments. On the other hand, it should be taken into account that the amount of the assessment affects the amount of the insurance premium.

Each copy of the inventory form must be certified by the sender’s signature. If the inventory contains items that are not valued by the sender, in the “declared value” column opposite these items, put a dash in both forms. If you wish, you may not indicate the estimated value of items on the form intended for attachments in the mail.

Next, both copies of the inventory are transferred to the postal worker, who must complete the final execution of the inventory attachments. The postal employee compares the entries in both inventory forms, then compares the correspondence between the address and the surname, first name and patronymic of the addressee indicated by the sender in the inventory and on the address label (on back side shells). After this, a comparison is made between the items included in the message and the entries in the inventory. attachments. After this, the postal employee must verify the identity of the total amount attachments and the amount of declared value.

For each copy of the inventory attachments a calendar stamp is affixed, certified by the signature of a postal employee. The first copy of the inventory is included in the postal item, which is immediately sealed. The second copy, along with the receipt, is issued to the sender.

note

IN contractual relations between parties (both legal entities and individuals), as a rule, it is used business correspondence. Quite often letters are sent via postal service. In any case, the parties try to protect themselves from a legal point of view by having paper evidence of the sending of letters.

Registered mail

Before sending a letter, enterprises and organizations register it with its number and date in the internal logbook of outgoing correspondence, then make a copy and leave it for storage. This will help in resolving disputes between the parties if any arise.

When sending a letter in a regular envelope, there is no evidence of the fact of sending, and there is no information about the date of its receipt. Therefore, it is wiser to prepare a registered letter with acknowledgment of delivery.

To complete this correspondence, fill out the notification form in Form 119, which indicates the type of notification (simple), type of item (registered mail), full name, postal codes and addresses of the sender and recipient.

Next, having paid for postal services, you can safely send a registered letter. The receipt received for paid services must be kept as proof that the letter was sent. This is especially important when it is addressed to government bodies in order to protect rights in courts and other authorities.

Postal employees register registered letters under a track number, which is used for tracking from the place of dispatch to the place of delivery to the addressee. If you have to resort to legal proceedings, you can make a request for such information at the post office. Having received a registered letter, the addressee signs the notification, then the postal worker who delivered the letter also signs the notification and puts a postal mark.

Based on the type of shipment, notifications are also divided into simple and registered. A simple type of notification is not subject to registration and is not taken into account; it is simply thrown into the mailbox. A registered notice is attached to the package of correspondence and sent along with it; it is received only at the post office.

When incoming registered mail arrives at the addressee's post office, postal employees deliver it either to the specified address or to a post office box along with a special notice (Form 22). The notice informs the recipient of the correspondence that has arrived in his name, which is subject to registration. To receive it at the post office, the recipient must present 3 documents: a notice, a passport and a power of attorney (if the addressee is a legal entity).

Read also: Is it possible to change the name of an LLC?

Valuable letters

Very often, legal entities - enterprises, organizations send various valuable documentation using postal services. Send financial statements ( tax returns), statements of claim, claims and demands.

For more reliable protection against the risks of losing letters due to the fault of postal employees, there is a way to send valuable letters with a declared value. This correspondence is also recorded. When sending an application to mandatory the value of the documentation is announced, that is, the amount that will be paid in case of loss or damage to the documentation. Receipt of a valuable letter by the addressee is possible only at the post office upon presentation of a notice. The postal service does not deliver or hand over valuable correspondence to the address of residence or location of the recipient.

Rules for filling out attachment descriptions

Receipt of delivery is actual proof of receipt of the letter, but there is no proof of the list of documentation attached to the letter. The way out of this situation is to send a valuable letter with an inventory of the attachment and a receipt. To arrange such a shipment, you need to prepare a completed Form 107 form, guaranteeing delivery of the documentation in full. It must be filled out in advance before sending the letter.

A postal inventory of the attachment is attached exclusively to valuable letters, but not to registered ones. In addition, it is used when processing parcels and parcels.

When entering any post office, the sender has the opportunity to take an unlimited number of forms. A more convenient way is to download the postal attachment inventory form and fill it out in advance.
There are rules for filling out this form. Prepare 2 copies of the form, without allowing any corrections.

In its upper part, the type of shipment is indicated (letter, parcel, parcel). Fill in the full name and address of the recipient for individuals, for legal entities - the name of the company and/or full name representing it, legal address company. A list of documentation is entered into the table line by line with a note on the quantity, and its valuation is announced. If the sender has decided not to declare the cost, he puts dashes in the appropriate fields. In the last lines of the table he puts total number names of documents and their total cost. Below, the sender signs the form.

After the sender has completed filling out the inventory, the postal employee must check the written list with the actual attached documents. Then he signs the form, indicating his position, notes the date of compilation, the department index, and seals everything with a postal seal.

In order to avoid errors in filling out the inventory form, the Russian Post has published on its website a sample of a registered letter with an inventory of the attachment and a notification. There you can also download a form for listing the attachments in a valuable letter. You can also download the form for the inventory of attachment F 107 below.

Contractual relations imply the fulfillment by the parties of their obligations in full. If one of the parties, let’s call it the offender, violated the terms of the contract, then the victim begins to take measures to eliminate the contradictions. In most cases, the dispute can be resolved before trial, especially since in most civil law disputes it is important to follow the claim (pre-trial) procedure for their settlement, without which the arbitration court will return the statement of claim.

Typically, a “debriefing” begins with the presentation of a claim (complaint) to the offender, which is often impossible or very difficult to convey personally. The reasons may be different: the parties are geographically far from each other; the victim’s health condition does not allow him to visit the offender in person; the latter refuses to accept the claim, and so on. The post office comes to the rescue; there is a branch in almost every locality. In this article we will look at how to correctly send a claim by mail, what types postal items are used for these purposes and which one would be most preferred?

Registered letter with acknowledgment of delivery

Any registered letter is a registered mail item (RPO). This means that all stages of its passage from the place of receipt to the place of delivery to the addressee are documented (each RPO is assigned a tracking number), and the fact of delivery itself can be proven by requesting the relevant information from the Russian Post (letters are handed to the addressee with a receipt). But if suddenly the matter comes to trial, then such a request may take time and delay the consideration of the case. Therefore, it is recommended to send any letter of claim with acknowledgment of delivery.

The notification is a special postal form (for shipments within Russia - form 119), on which the recipient’s signature is placed at the time of delivery. It is sent along with the letter and then returned to the sender with a receipt, a postal stamp and the signature of the employee who made the delivery.

Notifications, like letters, can be simple or registered. A simple card will follow the path back to the sender in the same way as a simple letter - it will not be taken into account or registered anywhere, it will simply be dropped into the mailbox. A registered notification must be received by mail, but the risk of its loss will be eliminated by adding it to the documents at all stages of the process.

When registered mail arrives at the post office at the addressee's location, the letter is delivered to legal entity(the order of delivery is determined by the agreement between him and the postal operator) or a notice is sent to the organization's mailbox. The notice is a special form (Form 22), which is designed to inform the recipient that there is a registered postal item in his name (or company address). In this case, registered letters are delivered at post offices upon presentation of a notice, as well as a passport and power of attorney (if the recipient represents a legal entity).

By sending certified mail with notification, you will provide conclusive evidence that your application (or claim) was delivered to the recipient's address. However, here we cannot exclude the possibility that during the trial the recipient will declare that he received an envelope from the victim with blank slate or with completely different information, in general, he will say that he did not see the claim.

Indeed, the very fact of delivery of a registered letter with acknowledgment of delivery does not mean that there really was a claim, and not a declaration of love or a wish for a long and happy life. And if a guarantee of delivery is an undoubted advantage of registered mail, then the lack of evidence regarding the attachment is an undeniable disadvantage. Therefore, for an intelligent solution controversial issues It is better to send the application by letter with declared value.

Valuable letter with a list of attachments and notification

A valuable letter (with a declared value) also applies to RPO and is protected from the risks of loss in transit due to the fault of postal workers. When sending such a letter, its “declared value” must be indicated - this is the amount that will be paid to the sender in the event of damage to the correspondence or its loss as a result of force majeure.

Valuable letters are delivered exclusively at post offices upon presentation of a notice. Delivery and handing over to the location of the organization or place of residence individual impossible.

Receipt of delivery, as in the case of registered mail, will indicate that the addressee has received the letter. But the problem of proving the contents of this letter will remain open. Therefore, it would be better to send a valuable letter with a description of the attachment and a receipt.

Inventory of attachments is a special postal form (Form 107), which is filled out before sending a letter (this “option” is only possible for valuable letters and does not apply to registered ones). The inventory indicates the names of the documents contained in the envelope and their quantity.

To send such a letter, you must prepare an envelope with a claim enclosed. The envelope DOES NOT need to be sealed. Fill in all the required fields on the envelope (your address and the recipient's). Fill out two copies of the inventory form f.107. This can be done on the post office website, after which they can be printed. Or take the blank printed forms directly from the branch, where you can fill them out.

In the “Name of Items” column, enter the name of your claim, for example, “Claim for refusal to return part of the insurance premium after early repayment.” In the column “Number of items” we write 1 (unit). And in the column “Declared value, rub.” enter a small amount in rubles (no more than 10 rubles).

What does a postal worker do:

• checks the inventory with the contents of the letter;
• puts a certification signature and seal on the inventory with the date and department index;
• one copy of the inventory is returned to the sender;
• the claim with the second copy of the inventory is sealed in an envelope and the receipt of the postal item is formalized.

This way, it will be confirmed that you sent exactly the claim, and not something else or a completely blank sheet. In this case, the postal worker who certified the inventory bears full responsibility for the correspondence of the inventory to the actual attachment. The receipt of payment, inventory and acknowledgment of receipt will be irrefutable evidence sending your complaint to the offender. And it will be possible to compensate for your expenses at the expense of the recipient of the letter (if, of course, the sender wins in court).

Note! To ensure that in the future the other party cannot challenge the contents of the claim letter, it is advisable to indicate the most detailed name of the attached documents when drawing up the inventory. For example, “Claim with requirement”.

Even despite the presence of an inventory, the addressee may open a dispute regarding the content of the received requirement. How can you fight your opponent in this situation? It’s very simple - download the inventory form from the Russian Post website and fill it out on your computer. At the same time, in the text of the description small print the contents of the entire claim are entered. Then the name of the attached document will look like this: “Claim with the following content: “.

The main disadvantage of valuable registered postal items with an inventory is the lack of a guarantee of their delivery. It is quite possible that the message will be returned to the sender with a note indicating that the storage period has expired. The main thing here is not to print out the letter, but to keep it until the trial. During the hearing, you can present the envelope to the judge for review and open it in his presence. This will be guaranteed proof that you sent “the right thing” and your good intentions.

If the recipient claims that he did not receive anything, or received, but not what you sent him, then the burden of proving these circumstances lies entirely with him. The judge in this case will probably side with the sender.

You can send any claim letters using the methods described above:

• application to court;
• complaints to Rospotrebnadzor, the prosecutor's office, FAS;
• claims to the bank;
• requirements for borrowers, etc.

How to properly send a claim by mail? Additional measures

Let us assume that all measures aimed at delivering the claim by mail have been completed. But the addressee stubbornly refuses to receive the letter. Maybe because he suspects its contents, or maybe everything is much more banal. Employees of the organization are simply too lazy to go to the post office, or, as they say in the reviews knowledgeable people, legal persons draw up powers of attorney for their employees only to receive registered letters (according to the standard postal power of attorney form), but unfortunately, they forget about valuable ones or are too lazy to draw them up. How can we force the other party to receive the shipment?

The first thing they recommend doing on the forums is to send a telegram following the complaint. In the text of the message you need to indicate that you sent the letter by mail and ask to receive it (just indicate the letter number). The telegram is delivered directly to the addressee, without prior notification of its arrival. Therefore, there is practically no chance that they will not receive it. This will ensure that the defendant is properly notified of the claim. And if he refuses to receive a registered (or valuable) letter, this will be regarded as a deliberate evasion of obligations.

The second option is to use the same telegram as the main means of notification. In this case, the entire text of the claim is written in the forwarded telegraph message. But this method only works fully in cases where the text size is small, i.e. takes up no more than 1 sheet. True, this method will cost a pretty penny. Alternatively, you can send only the main idea of ​​the claim, an excerpt from it in a few words, for example: “I ask you to recalculate the insurance premium and return part of it in connection with the full early repayment of the loan.”

So what is the correct way to send a claim by mail? Which method will be most preferable? Those discussing this topic on various forums agree that nothing better than a valuable letter with an inventory and notification has yet been invented. You can try all available options with additional measures, but the most reliable way to transfer claims is still to personally deliver them to the offender (just don’t forget to get a copy with a receipt stamp; alternatively, you can prepare a second copy of the claim for these purposes). Here, the very fact of delivery cannot be disputed, and the essence of the transmitted message is not in doubt.