Amendments to Law 54-FZ “On the Use of Cash Register Equipment” have come into force: from 2018 introduction of cash registers even affected entrepreneurs in special regimes. In 2019, everyone should install a cash register.

The transition to a new cash register is a step-by-step process. Buying new equipment is not enough. To print product names on receipts, you need a cash register program. Try the free application Cash Desk MySklad - it supports this and all other requirements of 54-FZ.

Who should use cash registers from 2019?

Have cash registers been introduced for individual entrepreneurs since 2018? What should an individual entrepreneur do in 2019?

• provides services to the population, issuing them with strict reporting forms. Read more about
• applies UTII and PSN, works in retail or public catering and has no employees.

The rest should have put new cash register by the summer of 2018.

From July 1, 2019, no entrepreneur has the right to make payments without using new cash registers.

Cash register for individual entrepreneurs since 2018: latest news

• From January 1, 2019, the online cash register must support the fiscal data format 1.05 and the VAT rate of 20%. It will not work without updates.
• The concept of calculations has been changed. Now these include not only the movement of cash, but also the offset of prepayment and the receipt of other things for the goods.
• Once your online payment has been received, the check must be generated no later than the next business day.
• From July 1, 2019, when setting off an advance payment, you will need to punch two checks: when receiving money and when transferring goods.
• Individual entrepreneurs on imputation or patent can return up to 18,000 rubles in the form of tax deduction for purchasing or setting up a new cash register.
• Entrepreneurs and companies under special regimes (USN, UTII and patent) will be fined up to 10,000 rubles for using fiscal drives for 13 months. The tax office has clarified that small businesses can only apply FN for 36 months.
• Since 2017, you can register a cash register via the Internet - it’s convenient and fast. Read more about registering a cash register >>
• If an entrepreneur does not comply with the requirements of 54-FZ, he faces a fine of up to 50% of the amount received while working without a cash register (but not less than 10,000 rubles). Since July 2018, individual entrepreneurs can be fined 10,000 rubles for making payments through cash register systems that actually did not exist, as well as for incorrectly labeled goods indicated on a receipt - 50,000 rubles. The same fine may apply for untimely transmission of fiscal data.

What can you do right now?

In 2018, almost all entrepreneurs were required to register a cash register. In total, according to experts, this year we switched to new order about 1 million businessmen. Other entrepreneurs must install the cash register by July 1, 2019. We recommend that you think about cash register equipment now: there may be a shortage of fiscal drives and new models. Postponing a purchase is dangerous: as last year’s practice showed, most entrepreneurs wait until the last minute - and there are more than 1 million of them!

Will the new rules affect online stores and vending companies?

Yes, online stores must also install cash register systems. A receipt is always needed - even when the client pays for a purchase remotely with a card. In such a situation, you need to send the document to the buyer’s email. If delivery is made for cash, the courier issues the receipt.

Vending machines could operate without cash registers until July 1, 2018. But if you are an individual entrepreneur without employees, you may not set up a cash register until July 1, 2019.

What cash registers can be used in 2019?

All CCP models approved for use are in the register on the Federal Tax Service website. Since 2017, online cash registers must be connected to the Internet - an Ethernet port and a built-in GPRS or WiFi modem have been added. The most budget models use the Internet on a computer to which they connect via a USB port. Since 2017, the new cash register must have a fiscal drive - an analogue of an electronic tape (EKLZ). EKLZ itself is a thing of the past - cash registers with it are no longer issued.

How much do new cash registers cost in 2019?

Entrepreneurs have to change cash registers at their own expense. Often buying a new cash register is cheaper than modifying the old one. The cost of modernization depends on the amount of equipment and its models.

Another expense item is OFD services. They cost about 3,000 rubles per year for one cash register. It is worth taking into account the costs of connecting to the Internet - the law requires that every retail outlet must be connected to the network. In addition, the fiscal drive must be changed once every 13 months. For legal entities on UTII, simplified tax system or patent - once every three years.

New cash registers also require maintenance costs. But today an entrepreneur can choose: to pay for constant service in service center or contact them only in case of a breakdown.

How are cash registers replaced in 2019?

To re-register an existing cash register, you need to find out whether it can be modernized - the cash register must be able to connect to the Internet. It is also necessary to check whether a fiscal drive can be installed on the cash register. Find out more from your service center. If your cash register cannot be modified, you will have to buy a new one. Then you need to conclude an agreement with the OFD and register the cash register, this can be done via the Internet.

How is fiscalization going now?

Fiscalization can be completed on the Internet - the entrepreneur does not need to go to the tax office or contact the center Maintenance. To do this, you will need a qualified electronic signature (CES) - an analogue of a personal signature.

You can obtain a CEP from a certification center accredited by the Ministry of Telecom and Mass Communications. The addresses are published on the department's website - you must collect the electronic signature in person.

Is it necessary to service new cash registers at the service center?

Not necessary. Cash register equipment is supported by the manufacturer, who can attract partner service centers, which now do not need to obtain tax permits. Thus, there is nothing to worry about if, from January 1, 2017, new cash desks are not serviced there on an ongoing basis. To register a cash register in a tax agreement with a tax service center is no longer a prerequisite.

Who can avoid installing new cash registers at all?

There are types of activities that 54-FZ did not affect. And it doesn’t matter whether such a business is run by an individual entrepreneur or an LLC - he doesn’t need a cash register in 2019.

• melons, vegetables and fruits in bulk, as well as live fish;
• ice cream and soft drinks in kiosks and trays;
• peddling and retail markets and fairs (except for trade in individual indoor pavilions or stores);
• milk, butter or kerosene on tap;
• newspapers and magazines;
• products of artistic folk crafts.

Those who provide services are also exempt from the use of CCP:

• plowing gardens and cutting firewood;
• shoe repair and painting;
• for making keys and minor repairs of jewelry and glasses.
• nannies and caregivers;
• porters at train stations;

Also on the list of those exempt from the use of CCPs are points for the collection of waste materials and glass, pharmacy and paramedic stations in rural areas and other medical institutions.

How will the new rules work in hard-to-reach areas where there is no Internet?

In remote villages and towns you can work without transmitting data to the tax office via the Internet. But no one canceled the replacement of cash registers in 2018, even there: all cash registers should still have a fiscal drive. The list of settlements in which you can work without an Internet connection is determined by local authorities.

Buying a cash register today is not only expensive, but also troublesome. You need to purchase an expensive modern device that meets the requirements of the 2016 legislation, register it properly, and enter into an agreement with a service organization. Not every aspiring entrepreneur can afford such expenses. However, the liability for non-use of cash register equipment provided for by law is very serious.

An individual entrepreneur very often chooses a business area such as a beauty salon, hairdresser, cafe, car service center, hostel or mini-hotel, taxi or other type of service for the population. It is reasonable that a business owner might ask whether it is possible to carry out entrepreneurial activity with accepting cash from the population without a cash register or the device must be purchased in any case. And if this option is possible, then under what conditions and who can work without a cash register.

There are several options when an individual entrepreneur and legal entities have the right not to use cash register systems to accept payments. It depends on the tax regime applied by the entrepreneur or organization, the type of work performed, the area where the work takes place.

On UTII and Patent

To date, all UTII payers are exempt from the mandatory use of cash registers. Using a cash register is a right of such taxpayers, not an obligation. The list of types of businesses where UTII is applied is approved at the regional level. That is, a situation is possible when, for example, a beauty salon, cafe or restaurant in one city will be considered an object of UTII taxation, but not in another.

In Moscow, UTII is subject to the following types business:

• Retail. That is, this is all trade in stores, pavilions, shopping centers. Where cash is accepted and bank cards among the population.
• Catering. These are cafes and restaurants. In Moscow there is no need to install a cash register there.
• Household and veterinary services. Under such services except veterinary clinics There are hairdressing and beauty salons, ateliers and workshops.
• Providing car wash and car service services.
• Advertising activity.
• Services for leasing land and retail spaces.
• Providing services to help the population live. These are hotels, hostels, hostels.
• Services for the transportation of passengers and goods by road. This may include both entrepreneurs transporting multi-ton cargo and taxi companies. Taxis work much more often with the population, however, installing a cash register in a taxi can be very problematic.
• Parking services.

Taxpayers on a patent are similarly exempt from the need to use cash registers. The list of areas of activity where a patent can be used is also established at the regional level, the only caveat is that this applies only to individual entrepreneurs. Organizations do not have the right to apply such a taxation system, and, therefore, will not be able to avoid the need to use cash registers using it.

In Moscow, the list of types of businesses where individual entrepreneurs have the right to apply a patent is quite wide. These include car services, taxi services, beauty salons and salons, hairdressers and a very wide range of activities. The only caveat is that the number of employees working for individual entrepreneur should not exceed 15 people for each type of activity for which a patent has been obtained.

Those entrepreneurs and organizations that do not use cash registers due to UTII taxation need to carefully monitor changes in legislation in this area, since in 2016 it is planned to adopt a law depriving them of the right not to use cash registers.

On simplified and basic taxation systems

The simplified tax system does not have such advantages as the ability not to use cash registers in work. However, these entrepreneurs and organizations also have the opportunity in some situations not to use this technique.

• First of all, this is an activity to provide a wide variety of services to the population, subject to the mandatory use of BSO. Such services may include private transportation and taxi companies, beauty salons and salons, hairdressers, hotels, cafes and restaurants, car service centers and car washes, and others. Instead of cash register checks, the population should be issued BSOs of the standard accepted by the organization. For example, tickets, travel checks, receipts, vouchers, vouchers. In a taxi, this is the meter receipt.
• Carrying out activities in remote and hard-to-reach areas. For example, pharmacies, cafes and hotels in populated areas that are objectively difficult to get to. Pharmacies that are located on the basis of paramedic and midwife stations, and cafes in places of rotational work or global construction sites. In such situations, accepting money from the public is possible using the provided sales receipt or a copy of the receipt. They are issued upon request, that is, their issuance is not mandatory.

Individual entrepreneurs and organizations on OSNO, in the case of carrying out a number of activities, also have the opportunity to avoid those cases when the use of cash register is necessary.

These types include:

• Retail trade in periodical literature (newspapers and magazines). The right to not use cash registers arises when the income from such a sale exceeds 50% of the total income of the organization or entrepreneur.
• Sales of travel tickets, tickets for cultural and entertainment events. Sale lottery tickets and securities. When carrying out such activities, a cash register is not needed.
• School-based cafes for meals for schoolchildren and teachers.
• Trade at fairs and exhibitions. This can be not only direct trade, but also the sale of services within these buildings, for example, beauty salons.
• Trade in kiosks with or without ice cream alcoholic drinks, trade from tanks and carry-out. For all these activities, a cash register is not needed.
• Sale of religious objects and provision of services in this area.

As can be seen from the above, the use of a simplified and basic taxation system is also not an absolute ban on the lack of cash register equipment.

When purchasing a cash register cannot be avoided

Despite the fairly extensive list of activities when it is possible not to use cash registers, there are still those who absolutely need a cash register.

Such moments include:

• In cities in retail network The sale of alcoholic products without the use of cash registers is prohibited. That is, if alcohol is sold to the population, a cash register is required and a cash register receipt must be punched for each such purchase. In case of violations, the entrepreneur or organization faces significant fines, and even the risk of complete suspension of activities. In addition, from 2016, in the case of such an implementation, the cash register must be of a new generation. Connected to the Internet and transmitting in real time all sales directly to the Federal Tax Service server.
• All cases not covered by the above exceptions. Despite the fact that the law provides for a number of exceptions when the use of cash registers is not necessary, they still do not cease to be exceptions. In all other situations, a cash register is required, because failure to clear a cash register receipt when accepting cash from the public is gross violation current legislation in the field of regulation of cash discipline.

In 2016, it is planned to consider a bill that would abolish the ability of UTII payers not to use cash register equipment. Hundreds of thousands of organizations and entrepreneurs will be required to purchase and use cash register systems in their work. The introduction of such a law was planned for the beginning of 2016, but its consideration was repeatedly postponed and is now expected to be adopted in 2016. All enterprises on UTII throughout 2016 need to carefully monitor changes in legislation in the field of cash discipline, laws that have come into force and regulations. And if the law is adopted, they need to purchase and install cash registers as soon as possible.

The use of strict reporting forms instead of cash registers (cash registers) is allowed only in cases established by the legislator. Under other circumstances, for failure to use a cash register, a fine may be imposed on the organization in accordance with Part 2 of Art. 14.5 Code of Administrative Offenses of the Russian Federation. In the article, we will consider the list of subjects of civil turnover who are allowed to do without cash registers, and we will clarify what the strict reporting form looks like.

Working without a cash register in 2018 - 2019

Cases when organizations can operate without the use of cash registers (cash registers) are specified in Art. 2 of the Law “On the Application of CCP...” dated May 22, 2003 No. 54-FZ (hereinafter referred to as the law on the application of CCP):

• for settlements carried out by credit institutions;
• due to the specific nature of the activity or location (for example, a rural pharmacy).
• if organizations and individual entrepreneurs are payers of UTII or the individual entrepreneur uses a patent taxation system ( this permission valid until 07/01/2019 (see clause 7.1 of the Federal Law dated 07/03/2016 No. 290-FZ “On Amendments to the federal law"On the use of cash register equipment..." (Law No. 290-FZ), added by the Law "On Amendments..." dated November 27, 2017 No. 337-FZ (Law No. 337-FZ). The exception is for persons working in the field retail and catering and having hired workers who are required to use CCP from 07/01/2018;

List of activities without cash registers

Art. 2 of the law on the use of cash registers establishes the following list of activities, the engagement of which exempts an organization or individual entrepreneur from using cash register equipment:

1. Sale of lottery tickets.
2. Sale of postage stamps (state stamps only) at nominal value.
3. Acceptance of waste materials from citizens (with the exception of scrap metal).
4. Trade in printed materials.
5. Trade in ice cream kiosks and trade in bottling soft drinks, water and milk.
6. Sale of travel tickets and coupons (until 07/01/2019).
7. Trade in religious objects.
8. Plowing gardens and sawing firewood, etc.

The specified list of activities is closed and is not subject to broad interpretation. The authorities of the constituent entities are also not vested with the authority to make changes to the list at the regional level.

In paragraph 2 of Art. 2 of the law on the use of cash registers lists the types of activities in which an organization, entrepreneur or seller has the right not to use cash registers. We have to admit that these types also relate to the provision of services to the population (see OK 029-2014 (NACE Rev. 2) “All-Russian classifier of types economic activity", approved. by order of Rosstandart dated January 31, 2014 No. 14-Art.). By the population of the Supreme Arbitration Court of the Russian Federation, in Resolution No. 16 of July 31, 2003, on liability for non-use of cash register equipment, it means citizens, including entrepreneurs.

Important!

Clause 11, Article 7 of Law No. 290-FZ adds trading from automatic machines to the list of activities exempt from cash register machines - the exemption period will end for individual entrepreneurs who do not have employees employment contract 07/01/2019. However, there is no need to fill out strict reporting forms for goods from vending machines.

Using strict reporting forms instead of cash registers

Organizations and entrepreneurs, sellers who provide services, can replace checks issued by KKM with documents confirming the fact of payment for goods using strict reporting forms. According to Art. 1 of Law No. 337-FZ, organizations that worked without cash registers have the right to do this until July 1, 2019, with the exception of those operating in the retail and catering industries and having hired employees. After this, it is necessary to install either a cash register or an automated device for issuing strict reporting forms, which will be sent electronically to the fiscal authorities.

That is, the transition period given by the legislator is provided to organizations and individual entrepreneurs that belong to the preferential category.

The following can be used as strict reporting forms:

• tickets;
• receipts;
• subscriptions, etc.

The procedure for their registration and storage is determined in the regulation “On the procedure for making cash payments ...”, approved. Decree of the Government of the Russian Federation dated May 6, 2008 No. 359 (hereinafter referred to as Regulation No. 359).

NOTE! If a strict reporting form has been developed and approved by a regulatory act, then its use in this form is mandatory.

We can talk, for example, about pawn tickets for pawnshops, air and railway tickets, etc. In other cases, the organization has the right to use an independently developed strict reporting form, provided that it contains the details specified in clause 3 provisions No. 359.

The procedure for filling out and storing strict reporting forms

A strict reporting form is a primary accounting document that:

• generated in electronic form or printed using an automated system at the time of payment for services rendered;
• for taxpayers on UTII and the patent system until 07/01/2019 is allowed in the form of a printed form.

Drawing up a document must include filling out either 1 copy or a tear-off part of the form. This is necessary in order to keep with the seller a document confirming the fact of commodity-money relations. In this case, the shelf life of copies/tear-off coupons is 5 years. Their destruction is carried out according to the act.

Rules for filling out the form:

• clear and legible;
• no corrections in the form itself;
• correcting an error by crossing out the original form (put in the form book) and filling out a new one.

If the document is filled out using automated systems, then 2 conditions must be met simultaneously:

• the system must have a certain degree of protection from unauthorized access from outside and store all operations with forms for at least 5 years;
• the system stores a unique number and series of issued forms.

At the same time, at the request of the fiscal authorities, all organizations and entrepreneurs must provide the necessary information about the issued forms from automated systems.

Sales receipt form without a cash register

According to Art. 493 of the Civil Code of the Russian Federation, a sales receipt is confirmation of payment for goods. As a rule, it is issued along with a cash receipt. But if the seller is included in the list of exclusive entities exempted from the mandatory use of cash register systems until July 1, 2019, then only a sales receipt can be issued to the buyer.

The sales receipt form is not approved by regulatory acts. Accordingly, the entrepreneur and the organization have the right to develop it independently, but taking into account the reflection of a number of details in it (letter of the Ministry of Finance of Russia dated February 11, 2009 No. 03-11-06/3/28, part 2 of article 9 of the law “On Accounting” dated 06.12.2011 No. 402-FZ), such as:

• name of the document (sales receipt), its number and series;
• name of the organization, individual entrepreneur - seller (can be indicated in words, you can make a layout of the form indicating the name on it);
• TIN/OGRN;
• the name of the service that was provided to the consumer;
• service cost;
• the amount of the final amount to be paid;
• date of calculation and completion of the check;
• signature of an authorized person with a transcript and indication of position.

The form may contain other details, including an indication of the number of goods transferred, etc.

Thus, strict reporting forms are an alternative to a cash receipt for the provision of services to the public, and a sales receipt for cases of sale of goods. Only a number of entities exempt from cash register transactions before 07/01/2019 have the right to use an alternative payment confirmation method. Subsequently, these entities have the right to either switch to cash register systems or produce BSO in electronic form / print using an automated system. Sales receipts and BSO from 07/01/2019 will be able to be used only by entrepreneurs who are exempt from using cash register systems in principle.

An online cash register is a device that issues a cash receipt and transmits information about the sale to the tax office via the Internet. Since the middle of last year, most retailers have switched to such equipment. In 2018, further changes were made to the law on the use of cash register systems.

Cash register and tax regimes

The new procedure for using online cash register systems in 2018 for different categories of taxpayers accepting payment in cash and by card depends on the tax regime of the seller.

Until 2017, many entrepreneurs and organizations could operate without cash registers. When paying for services to the population, instead of a check, they issued (a strict reporting form). In addition, all traders on and PSN had the right to accept payment for goods without any documents. Only if the buyer requested a sales receipt was issued to him.

The reason for such relaxations is that PSN and UTII for tax purposes take into account:

• potential annual income for PSN;
• income that is imputed (i.e. assumed) for payers of the single tax on imputed income (UTII).

But on simplified system taxation, as well as on OSNO and Unified Agricultural Tax, indicators of actually received income are used to calculate the tax base. No more was required from old-style cash registers; information on sales volumes was recorded in the EKLZ (electronic control tape).

The use of cash register systems for processing cash payments for UTII in 2018, as well as for individual entrepreneurs with a patent, depends on whether they have employees. If there are workers in the trade or catering industry, then new cash desks for these modes are needed from July 1, 2018. Moreover, real income on UTII and PSN will still not be taken into account when calculating taxes. New cash registers for these special regimes are being introduced in order to ensure consumer rights.

Although more businessmen are now using new cash registers, there are still situations when cash registers do not need to be used for cash payments. This limited list is given in Article 2 of the Law of May 22, 2003 No. 54-FZ on the use of cash register equipment. Among them:

• sale of newspapers, magazines and related products in specialized kiosks;
• sale of tickets in public transport;
• trade from tanks in kvass, milk, vegetable oil, live fish, kerosene;
• sale of seasonal vegetables, fruits, melons;
• peddling trade of certain goods;
• sale of medicines in rural pharmacies, etc.

With regard to trading in markets, the requirements have been tightened - both for trading places and categories of goods. Thus, the Government has developed non-food products that cannot be sold in markets without cash registers. Regardless of the type of retail outlet, you will have to use cash register systems when selling clothing, leather goods, furniture, wooden products, carpets, rubber and plastic products and other things (17 product groups in total).

Order No. 616 of the Ministry of Telecom and Mass Communications of Russia dated December 5, 2016 allows the use of old cash register models in populated areas with a population of up to 10,000 people instead of online cash registers.

An important innovation for online stores - from July 1, 2018, it will be necessary to use cash registers in cases of online payment by card or through services such as Yandex Cashier. The buyer receives only an electronic receipt. Previously there was no such requirement. For online fiscalization, you can use the Yandex.Checkout solution with a partner cash register or your own option, for example, sending checks using a CMS or CRM system. Yandex.Checkout will transmit information about orders and payments to your cash register and inform the store about successful payment and receipt registration.

If you provide remote services/sell goods and have not yet connected Yandex.Checkout, we advise you to do so right now. Today, this is the payment service most adapted to the new law. By submitting a request using the button below, you will receive 3 months of service on a premium tariff with a minimum percentage (the connection itself is free):

When to switch to a new cash register

The timing of the transition to online cash registers depends on the taxation regime and the type of activity. Let us remind you that those who trade on the simplified tax system, OSNO and unified agricultural tax have been using online cash registers since mid-2017. If you are engaged in trade or catering on UTII and PSN and at the same time have employees, you need a cash register from July 1, 2018. If there are no employees in these modes, that is, you trade or provide catering services yourself, then the deadline for switching to cash registers is July 1, 2019.

During the same period - from July 1, 2019 - everyone who provides services to the public under any taxation regime must switch to online cash registers with the issuance of a printed strict reporting form. For clarity, we present the features of using CCP in the table.

Requirements for the online cash register

What is an online cash register? The simplest explanation is a cash register that operates online, i.e. connected to the Internet. Information about the purchase is transmitted to the fiscal data operator, who sends confirmation that the information has been accepted, and the receipt is assigned a fiscal attribute.

New cash registers must meet the requirements given in Article 4 of Law No. 54-FZ.

• have a case with a serial number;
• there must be a real time clock inside the case;
• have a device for printing fiscal documents (internal or external);
• provide the ability to install a fiscal drive inside the case;
• transfer data to a fiscal drive installed inside the case;
• ensure the formation of fiscal documents in electronic form and their transfer to the operator immediately after entering the data into the fiscal drive;
• ensure printing of fiscal documents with a two-dimensional bar code (QR code no less than 20 x 20 mm in size);
• receive confirmation from the operator of receipt of data or information about the absence of such confirmation.

In addition, separate requirements are established for the fiscal drive itself (Article 4.1 of Law No. 54-FZ), which must:

• have a case with a serial number and manufacturer's seal and a non-volatile timer;
• ensure information security of fiscal data and their encryption;
• generate a fiscal attribute of no more than 10 digits in length for each fiscal document;
• ensure authentication of the fiscal data operator and verification of the reliability of his confirmations;
• create records in the memory of cash register equipment;
• comply with the information exchange protocols established by Article 4.3 of Law No. 54;
• have a document key and a message key of at least 256 bits in length;
• provide the ability to read fiscal data recorded and stored in memory for five years from the end of operation.

The register of cash registers that meet the requirements of online cash registers and are allowed for use is published on the official website of the Federal Tax Service. Before you decide on your own which cash register (cash register) you can use, be sure to make sure that the selected model is in this registry.

Costs for online cash registers

The new CCP, as well as the implementation of changes, adopted by law about cash registers will require certain expenses from sellers. Moreover, here it is necessary to take into account not only how much it costs online cash register, but also costs for the services of a fiscal data operator (FDO).

OFD is an intermediary that receives data from an online cash register via the Internet and then transmits it to the tax office. The operator can only be a specialized commercial organization that fulfills the technical and information requirements of the Federal Tax Service. For violation of the procedure for data transfer, their safety and security, the OFD may be fined for a large sum(from 500 thousand to 1 million rubles).

Naturally, operator services will cost money. To attract customers, most operators offer low tariffs for the first year of service - from 3,000 rubles for one device, i.e. The cost of services depends on the number of cash desks. In the future, it is expected that the service will increase to 12,000 rubles per month.

Please note: the fiscal data operator must be selected only from the official list posted on the Federal Tax Service website and having permission for such activities.

As for the costs of the device itself, if you already have one, it is possible that you can upgrade it rather than buy a new one. You can find out to what extent your cash register equipment complies with the mandatory requirements and the ability to install a fiscal drive instead of an ECLZ from the manufacturer or operator.

In the table we have given the approximate cost of expenses for an online cash register and the first year of their operation.

Thus, the replacement of cash registers occurs gradually. The final transition to online cash registers is expected to be completed in mid-2019.

To pay insurance premiums, taxes and non-cash payments, we recommend opening a current account. In addition, many banks provide preferential terms of service. Thus, for users of our website, Alfa-Bank provides 3 months of completely free service and free connection to online banking.

When equipping a new trading enterprise, the question arises about choosing equipment that will record the fact of receipt or return of money. Such equipment includes cash registers and fiscal recorders.

The general name for them is KKM - cash register machines (or KKT - cash register equipment). They are equipped with means for storing information - fiscal memory and EKLZ (electronic control tape protected).

When choosing cash register equipment for your business, you need to make sure that the chosen model is suitable for the area of ​​your business (trade, catering, service provision). This information can be found from the State Register of CCPs.

All models of cash register equipment perform basic operations - recording the fact of sale and printing a receipt. What to choose: cash registers or fiscal recorder? After all, these devices differ not only in appearance, but also in their capabilities.

A cash register consists of a screen, a keyboard and a printing device. It can be used independently, without connecting to a PC. The receipt is printed based on the data entered by the cashier from the cash register keyboard.

The choice of cash registers is very wide: they differ in size, printing speed, receipt tape width, application conditions, etc. Some models have additional features:

• built-in battery;
• the ability to connect additional equipment (printer, scanner, PC);
• keeping records by type of product;
• setting a password for each cashier, etc.

The advantage of a cash register is that it can be used independently, without connecting to a computer. This is convenient for small retail outlets with a limited range of goods or services.

Fiscal registrar device

Fiscal registrars (FR) according to appearance similar to - they do not have a screen or keyboard. The fiscal registrar is designed for accurate and complete accounting of sales, printing receipts and reports. It is equipped with fiscal memory and operates under the control of a computer system, receiving data via a special communication channel.

Fiscal registrars differ in the volume of fiscal memory, type and speed of printing, the width of the receipt tapes used, and the range of functionality.

The main advantages of a fiscal registrar, compared to cash registers, are:

• unlimited memory for entering any number of product names (depending on the FR model);
• visual control of product information on the computer screen before breaking a receipt;
• the ability to correct product information and add new items during the day without interrupting the cash register;
• comprehensive information about the availability of goods in the warehouse, sold and expired goods;
• printing not only checks, but also other documents;
• keeping records in the warehouse, etc.

Fiscal registrars and EGAIS

According to the new rules for trade in alcoholic beverages, which come into force in 2016, fiscal registrars used must print QR codes on receipts. In this case, it is not necessary to buy a new RF; you can upgrade the existing one.

Equipment manufacturers have released kits equipped with detailed instructions. For some models of fiscal recorders, it is enough to use the developed drivers; other models will have to be reprogrammed.

For questions regarding modernization and modification of your existing fiscal registrar, you can contact the specialists of the Polysystems company.

Connecting a 1C fiscal registrar

To create a full-fledged automated trading enterprise management system, an appropriate one is used, which must be installed on the computer and connected to it with the necessary trading equipment.

To connect the fiscal registrar to 1C, you will need drivers with which the fiscal registrar is tested. Then it connects to 1C using the menu: Service – Trade equipment – ​​Connecting and setting up trade equipment. Select the Fiscal Registrars tab and the model of your financial institution.

After setting up users and setting parameters, click the Check button. If everything is done correctly, a message will appear indicating that the equipment is configured correctly.

If you are not sure about own strength, then to connect commercial equipment to 1C it is better to use the help of specialists.

Fiscal registrar's check

After successfully connecting the fiscal registrar, the input parameters are filled in in the 1C configuration module. To print a check, three tables are sent to the financial institution:

• product table;
• payment table;
• table of general parameters.

The table of goods contains the following parameters, which are displayed on the receipt:

• Name;
• barcode;
• vendor code;
• department number;
• price without discount;
• quantity;
• name, percentage and amount of the discount;
• discounted amount.

The receipt may also indicate the percentage and amount of two different taxes for each item of goods. The payment table displays amounts grouped by type of payment - cash/non-cash.

The table of general parameters controls the printing of the check and recording of the total amounts in the fiscal memory, including in the printing of the check the date and document number, the cashier's name and password, the check header and footer texts, and the check template number.